Feeling overwhelmed by all the systems you need to create in your business?
It can be tough to find the time to document your processes while also keeping everything organised and running smoothly, but it doesn’t have to be—One way to alleviate the stress is by delegating this task to your Systems Champion.
Here’s how it works.
Our Systems Champion takes a short video recording and follows a series of steps outlined in our project management platform (Asana). These steps are part of our System For Creating Systems. This helps to streamline the process and takes the documentation process off the plate of your highest skilled team members and assigns to a team member skilled in the documentation.
Once you have it working in your business your systems culture will start to thrive. In this video, David Jenyns shows exactly how he does it.
Timestamps:
0:14 – Communicating the task instructions to the champion of the system.
0:55 – The Systems Champion’s process.
1:35 – An example of the result.
2:18 – Use this as a way to increase productivity and hold people accountable.
Takeaways:
- The recruitment process is documented by the system’s champion.
- There is a series of steps the system’s champion goes through to review, draft, and Q&A the process.
- Dave emphasises the importance of capturing the process and making it easy for the business owner.
Transcription:
Are you tired of spending hours writing systems and processes for your business? As a business owner, it’s not always the most enjoyable task, but it’s a crucial aspect of keeping your business organized and running smoothly.
The good news, there is a solution. In this article, we’ll share with you a simple method of how streamlining the process of creating systems and processes. The main keyword in this article is “systems champion.”
Imagine if you had a machine that could help you capture your ideas and turn them into a process that can then be delegated to your team. This is what a systems champion can do for you.
Let’s start by breaking down the process. In the video, the speaker recorded a short system on how to hire staff. This system was passed on to the system’s champion, who then duplicated the system and populated it in the systems, policies, and training section. The systems champion, Angel, went through a series of steps to review all the materials, create the first draft, Q&A with another team member, and then get feedback from the knowledgeable worker (Dave). Once the system was marked as green, it was loaded into Asana next to any relevant tasks.
This process happens without the business owner having to lift a finger. In fact, the speaker often makes a short video to explain what he wants to do and then passes it on to Angel, who goes off and does her Asana magic. The result is a simple system that is easy for the business owner to create.
The first step in this process is capturing the process and making it obvious. The speaker mentions that writing systems and processes is not his thing, and it’s likely not the business owner’s thing either. To overcome this, it’s important to think of ways to make it obvious. For example, recording everything and having it stuck up on a monitor as a cue.
In conclusion, having a systems champion can be a game-changer for your business. It’s a simple solution that can help you get systems and processes off your plate and out of your head. By capturing the process and making it easy, you can hold your team accountable for what they were meant to do. So, consider assigning a systems champion to your team and watch your business soar.
